Have you implemented a project tool and not getting the most from it?
Posted on 14th June 2019 at 17:16
It’s possible that you have spent a lot of money on a project management system or software. Thus far though, you are not seeing the results that you had hoped for leading to a poor ROI. What’s going wrong?
Well, there could be plenty of issues here that you need to contend with. It’s possible that you don’t yet fully understand what you want from the tool and how to access it. It’s important to learn the outputs and inputs so you can benefit from the system that you’re using. You also need to think about whether the current system is fit for the purpose of your project or if you need to switch to new software. There are countless options on the market today so it’s important that you choose the right one for your needs. Let’s explore in more detail how to get the most out of your project management tool and use it the right way.
Start By Looking At Your Needs
The first step is always going to be exploring your reasons for using a project management tool. You need to think about the type of collaboration required here and there are a few questions to ask. Consider whether you are handling projects internally or working with external clients. Are you using it for tasks or do you want a space for team member collaboration? Finally, think about the budget you’re working with. How will you create necessary docs like invoices?
Think About Scalability
Ideally, you want a tool that accounts for potential future growth. You should be thinking in the long term and the tool you use should be built for this need. One of the benefits of this is that you might start using a tool and as your project develops find that it’s no longer matching your needs. However, after exploring the tool further you might then find a whole new set of features ideal for the later stages of your project.
When you are selecting a project management tool, do make sure that you find one that is easy for you and your team to understand. There are plenty of intuitive tools on the market that will operate within your set business model. You need a solution that provides both built-in custom fields and potentially the ability to rename fields and categories.
But it’s not just about finding a tool that will provide you with a flexible user interface. You also need to select one that ensures operations are transparent and will increase the effectivity of a project. You should be able to organise projects and manage them easily to avoid missing crucial tasks.
Don’t Forget Training
Even the most user-friendly tools on the market from sources like Monday.com, Project Online or Zoho will require the right level of training. This can’t be overlooked and you will need to arrange various training sessions ensuring that everyone on the team attends. Get everyone set up with login info so they can start using the software immediately. Training sessions should be followed up every couple of weeks to ensure that any questions are being answered.
Use this advice and you will find you can get the results you want from your new project management tool.
Tagged as: collaboration tools, Process Improvement, Project Communication, Project Management, project success factors
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